DTS_HIPAA_Statement

Medical & Office Services

Owner

Paula A. Davies

Dependable, Professional, Affordable, Service.

804 Lake St.

Ogdensburg, NY 13669

Phone: 315-393-7321

Fax: 315-393-7321

E-mail: Davmarpad@msn.com

Website: www.davmarpad.com

Welcome

HIPAA Statement

Davies Transcription Service believes that patient/client confidentiality is of utmost importance.

All client/patient transcription related procedures, voice, and data storage and document management conforms or exceeds HIPAA regulations.

The following is a partial list of the rules and regulations that we strictly adhere to:

Davies Transcription Service files and directories on computers are configured in a way as to prevent unauthorized viewing, deleting, or copying.

To prevent unauthorized use, security devices are employed to prevent theft and/or vandalism of any information stored on our systems.

Client-related documents are sent to and from computers using a minimum of 128-bit encryption.

Davies Transcription Service stores patient and client names in a database that uses secure and encrypted technologies.

Davies Transcription Service has administrative procedures in place to guard data integrity, patient confidentiality, and document availability. (Information Access Control and Access Authorization)

Hard-copy documents related to clients/patients are secured in a fire safe or disposed of with shredding of said documents.

Technical evaluations are performed on a routine basis to make sure all systems meet or exceed specified security requirements.

We make sure our clients, when exchanging electronic data, know how to protect the confidentiality of the data exchanged.

Emergency Contingency plans are in effect to facilitate continuity of operations and to address any security breach with a rapid corrective response if one is found to have occur.

All persons, administrators and transcriptonist, who have access to any sensitive information, patient records, or voice files, etc. have the appropriate clearances and have signed confidentiality agreements and nondisclosure agreements.

We have provided privacy, security, and confidentiality awareness training to our entire workforce. Our compliance decisions are based on sound business practices and meet and exceed HIPAA.

In developing HIPAA compliance we have established the following:

1. Assessment of information available, who has access to that information and what protections are in place to prevent misuse of patient information, we may receive from our clients.

2. We have established a security policy with integrated whole business enterprise security.

3. Our computer systems have active security, monitored 24 hours a day, 7 days a week, with automated and real time network intrusion detection and a Cisco hardware firewall wall, with VPN, for maximum network security.

4. We use approved, time-tested, leading security products. (Virus protection and encryption)

5. Employees are subject to any and all patient privacy rules and regulations, and can be subject to immediate dismissal and may be prosecuted by all state and federal laws available if found in violation.

All clients will receive a full copy of our HIPAA policies and procedure manual, as well as signed confidentiality and non-disclosure agreements from Davies Transcription Service.

We would like to Thank You for visiting our Website.

Paula A. Davies

Davies Transcription Service

804 Lake St,

Ogdensburg, NY

13669

Phone: 315-393-7321

Fax: 315-393-7321

E-mail: Davmarpad@msn.com

Website: www.davmarpad.com

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05/02/2007

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